The School of Medicine frequently needs to move IT and AV equipment and assets to new locations.
If you have an upcoming move planned, the following page outlines our service in assisting with the moving of IT and AV equipment and assets.
What this service includes:
- Project management and coordination of the moving of IT and AV assets
- Coordinating the IT and AV equipment inventory of the assets to be moved
- Participation in the larger discussion around the overall move
- Scheduling of the IT and AV support staff labor as part of the move
- Evaluating existing assets and coordinating new IT and AV equipment purchases as required
- Coordination with the moving company, the teardown and setup of IT and AV equipment
- Coordinating the IT and AV support staff’s verification the system is functioning in the new location
What is out of scope with this service:
- Unplugging, boxing, unboxing, and setup of IT and AV equipment
- Unboxing and placement of new IT and AV equipment
- Requesting and coordinating electrical, phones, network drops, and WiFi installations.
- Disposal of trash or assets left behind in the move.
- Any moves that are from or to non-Yale locations.
Yale’s TR&S (Transport Receiving and Storage) Service can coordinate the packing and moving of equipment. More info is found here: Moving Guide
Costs:
This service is in two parts:
A fixed project cost = $1,000
This cost covers costs that are part of any move. This includes things like project management work related to coordinating the IT aspect of a move.
A per person cost = $250 / person
This cost covers the labor involved in coordinating and verifying the IT and AV assets in the move.
This includes but not limited to:
- Inventory of existing assets
- existing equipment assessments
- ordering replacement equipment as needed
- IT and AV support labor as part of the move process.
How to calculate the cost for this service:
Example: I am moving 30 people from one location to another.
Total project cost = Fixed Project Cost + (Number of people x the per person cost)
Total Project Cost = $1,000 + (30 people x $250) = $8,500