HSIS Digital Signatures with Adobe Sign Enterprise

June 24, 2022
- Revision date: August 31, 2023
- See updated 21 CFR Part 11 contact below

Do you have a need to get documents signed by other individuals and are still faxing or sending via attachments? Switch to Adobe Sign Enterprise, an electronic signature service option within Adobe Document Cloud. It is a safe and flexible cloud solution for setting up document signature requirements or workflows and collecting legally binding signatures that comply with strict standards and laws around the globe. This service option is available by Health Sciences Information Services (HSIS) to all employees of the Yale Schools of Medicine, Nursing, Public Health, and Yale Health.

To take advantage of this service, log in to Adobe Sign using your Yale.edu email address, or if you have the latest supported version of the Adobe Acrobat Pro application, you will already have access to this feature.


Learn about the time saving features of using Adobe Sign Enterprise from those who use it…

·       “Prior to Adobe Sign, I needed to send over 1,300 customized contracts to our YNHH residents and fellows because I could not bulk send a contract by program or year! By using the Adobe Sign “Send in Bulk” feature, I save a lot of time, because I can send one contract to a group of residents and fellows in the same program/year, and, in return, I receive an individual signed contract from each of them. While I still need to send about 900 emails, it is a lot less than the 1,300 messages that I had to send in previous years!” – Cindie Petersen, Coordinator, YNHH Graduate Medical Education

·       “Using Adobe Sign saves me a lot of time managing documents that require a complete and valid signature. In a few clicks, I can send a secure document to a Principal Investigator and receive a digitally signed document back in a matter of minutes. The online portal is easy to use for searching old documents or tracking in progress requests.” – Chris Davis, Financial Assistant IV, Yale University School of Medicine, Department of Internal Medicine- Nephrology & Rheumatology

·       “The Adobe Sign Enterprise has allowed me to streamline my workflow. It’s increased efficiency, is very user-friendly, plus is more cost-effective and environmentally conscious (i.e., no more printing documents for a wet signature). The Adobe Sign Enterprise has allowed our clinical research team to adapt to the demands of an increasingly digital landscape.” – Colleen Ford, Clinical Trials Coordinator, Yale School of Medicine, Department of Internal Medicine Digestive Diseases

Advantages of Using Adobe Sign Enterprise

Adobe Sign Enterprise offers additional benefits over Adobe Sign Pro, such as:

  • Bulk sending and delegation
  • Enhanced e-signature identity authentication methods (e.g., GlobalSign)
  • Capability to integrate with other platforms, such as Workday, Salesforce, ServiceNow, Teams, and SharePoint.

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